Privacy and Cookies Policy
Recent changes in the law concerning use of data by various organisations such as clubs and societies require public clarification of the club’s policy and practice in the handling of information concerning its members.
1. Whose data is stored?
Information solely concerning members of the club is stored.
2. What Information is held?
Names, addresses, telephone and email contact details of Club members. Photographs of some club members are displayed on the Club website.
3. Why is the data stored?
So that the club can inform the membership about its activities and check that the membership are up to date with membership fees. Also, to enable individual contact by club
officers concerning club business.
4. When is it processed and for how long is it retained?
A new database is constructed each year, updated from the previous year to include any changes in contact details of members, to remove those who have left the club and to add
5. Where is it stored?
Since 2014 the Club database has been held digitally on a secure dropbox site, accessible only by the Club Secretary, Club Treasurer and Chairman, via computers that are password
protected. Previous hard copies of earlier databases are held in box files in the club archive.
The data held by the club is solely for the use of club officials in carrying out the business of the club. Under no circumstances is it released to any third parties without the express permission of the member concerned. Consent will be sought in circumstances such as inclusion of home addresses on a Field Trial running order or any membership lists the club might publish.
We may use technology to track the patterns of behaviour of visitors to our site. This can include using a “cookie” which would be stored on your browser. You can modify your browser to prevent this happening if you wish to. For more information about cookies please visit: aboutcookies.org/
If you have any questions or comments about privacy, please contact us.
Approved by Burns and Becks Gundog Club Committee
Effective from 25 May 2018.